Mailbot
Request a demo

Mailbot — the AI Secretary

Mailbot — der KI-Sekretär

Mailbot is the AI Secretary for SMEs. Your smart office-assistant, who will take over time-consuming, repetitive tasks. Directly through email — proposals, replies, documents, marketing and summaries in your voice and templates.

AI Secretary Email‑native Consulting‑as‑a‑Product Swiss‑hostedn
Get started See how it works
Swiss-hosted models for data-sensitive tasks.
•
No data retained by default
Inbox → Mailbot
Subject: Create documents for new client
09:12

For "Hans Muster AG, Zürcherstrasse 99 in 9999 Fantastwil". Services to offer: corporate tax and accounting services, including consulting.

↓
Reply sent: contract.pdf, contract.docx, generalterms.pdf, generalterms.docx, data_privacy.pdf, data_privacy.docx, checklist.pdf, checklist.docx
  • Company template applied
  • Pricing table filled
  • Signature & compliance notes added

How it works

1

Send an email

Subject = task, body = context. Attach files or point to templates.

2

Mailbot works for you

Uses your company data, prompts, and templates — safely routed to the best model.

3

Result via email

Get a ready‑to‑send reply or a finished document (Word/PDF).

What Mailbot does

Designed for real business work — not demos. Mailbot turns email requests into polished outputs with your voice, templates, and rules.

Documents

  • Offers, invoices, contracts, agreements, reportings
  • Meeting minutes & agendas
  • Word/PDF output with company templates

Summaries & briefs

  • Newsletter digests (evening)
  • Document & email summaries
  • Meeting preparation

Replies & content

  • Email reply drafts
  • Social posts (LinkedIn, Facebook, Instagram, X)
  • Marketing ideas from newsletters

Email-native flow

  • Subject = task, body = context
  • Returns polished output via email
  • Works with your inbox today
  • Privacy by design
  • No new software required
  • No long training required

Security by design

  • Sender whitelist
  • Best‑model routing
  • No retention by default
  • Models hosted on Swiss servers

Integrations

  • Monday.com
  • Bexio
  • Other integrations on demand

A class of its own — AI-Secretary

A class of its own: The AI-Secretary. Your team contacts the Smart Office Assistant through email. Mailbot ships on-brand documents, replies and briefs using your templates and knowledge. Since the secretary accepts tasks by email, you can reach it on the go via smartphone. The secretary works tirelessly 7 days a week, 24 hours a day.

1) Knowledge & Prompts

Your templates, products, tone and rules become a private knowledge layer.

2) Templates Engine

Word/Excel/Powerpoint templates adapted so Mailbot fills them perfectly.

3) Email Orchestration

Subject = task, body = context. Outputs delivered to your inbox.

4) Governance & Security

Whitelists, model routing, auditability. Hosted in Switzerland. Local models for sensitive tasks. No model training, no data retention. Task is completed and deleted.

So much time saved

Typical weekly time saved
  • ~3–5h
    / week
    Administration
    Document creation, meeting preparations, emails
  • ~2–4h
    / week
    Sales/Marketing
    Offers, outreach replies, social post ideas
  • ~2–3h
    / week
    Finance/Admin
    Invoices & contracts, report digests
  • ~1–2h
    / week
    HR/Internal
    Announcements, job descriptions, minutes
⏱️
Save hours each week
📄
Ship on-brand documents faster, even from your phone
📬
No new app — just email

Indicative ranges from pilot users; actual results vary by workload and template quality.

Security & privacy

  • Sender whitelist
    Only approved senders are processed.
  • Best‑model routing
    Task is automatically matched to the right AI model.
  • No data retention
    Emails are deleted after processing.
  • Models hosted in Switzerland
    Models hosted in Switzerland at Infomaniak.

No worries regarding data privacy.

Mailbot is privacy-first by design. No data is stored anywhere after processing. All data is processed in a Swiss datacenter of Infomaniak, a Swiss provider.

Done‑for‑you setup — by abaca.ai

Mailbot is a product by the Swiss AI specialist abaca.ai. It combines consulting with a standardized implementation tailored to your needs. That's why you don't need any additional software, training, or anything like that. This approach makes the use of AI very affordable even for very small companies.

  • Prompts & background knowledge
    We onboard your terminology, products, processes and tone.
  • Template adaptation
    We adapt your Word templates so Mailbot understands and fills them correctly.
  • Custom functions
    Need something special? Request features — we implement them for your workflow.
  • Ongoing care & updates
    Monitoring, prompt & model tuning, and small improvements over time.
1

Implementation & onboarding

Kick‑off, goal definition, secure setup.

2

Templates & knowledge base

Your wording and documents become Mailbot‑ready.

3

Extensions

Optional integrations & bespoke features.

4

Care plan

We keep things running smoothly and up‑to‑date.

Talk to us about setup

Pakete & Preise

Wählen Sie genau, was Sie benötigen: Basis-Setup + optionale Pakete. Die Summe wird unten live berechnet. Standard: Schweizer Hosting.

Basis-Setup

CHF 29.00
pro Monat
📨
1 Absender-Adresse
250 Anfragen pro Monat
🔒
Schweizer Hosting & automatisches Routing
zum besten lokalen Modell (Datenschutz)
🧹
Eigene mailbot.ch-Adresse
Automatisches Löschen nach Abarbeitung

Assistenz-Paket

+ CHF 19.00
bis inkl. 3 Templates CHF 19.00, jedes weitere + CHF 5.00/Monat
🧩
Firmeneigene Templates ausfüllen
✉️
E-Mail-Antwortvorschläge
🗓️
Meetings vorbereiten

Marketing-Paket

+ CHF 19.00
📣
Social-Post-Vorschläge (LinkedIn, Facebook, Instagram, X)
📰
Pressemitteilungen & Blogbeiträge
🖼️
Bilder in Ihrer Bildsprache generieren

Brainstormer-Paket

+ CHF 10.00
🧠
Newsletter lesen & Content-Ideen generieren
📬
Relevantes abends als Zusammenfassung senden
🎯
Ideen aus Anfragen & Firmenwissen (z. B. Marketingplan)

Buchhaltungs-Paket

+ CHF 19.00
🧾
QR-Rechnungen erstellen
📊
Excel-Dokumente befüllen & auslesen
🔗
Bexio-Anbindung (Rechnungen & Offerten)
Aktivierte Pakete
Zusatznutzer
je + CHF 10.00 / Monat, inkl. +200 Anfragen
Monatlich
CHF 29.00
zzgl. MwSt. (falls anwendbar)
Einmaliges Setup
CHF 180 pauschal + CHF 90 je Template
Einmalig
CHF 450.00
Angebot anfragen

Ready to work smarter by email?

Book a short demo and see Mailbot on your real tasks.

Request a demo How it works

Contact

Tell us about your use case. We’ll prepare a tailored demo.

  • Email: anfrage [at] mailbot.ch
  • Headquarters: Thalwil, Switzerland
  • Mailbot is a product for SMEs provided by
    abaca.ai GmbH
    Alpenstrasse 42
    8800 Thalwil
    CHE-242.438.113
    CEO: Peter Button

By submitting, your message is sent as an email; it is not stored on this server.